Terms of Use

1)   Introduction

Hireroo.com is owned and operated by Hireroo Ltd Ltd (‘We’, ‘Us’). Hireroo Ltd Ltd is a limited liability company registered in Malta with company registration number C 105412, having its registered addressed at 23, Triq Nofs In-Nhar, Valletta, VLT1102.

These Terms of Use (‘Terms’) govern your use of the website accessible on hireroo.com (hereinafter referred to as the ‘Site’). By using this website, you confirm acceptance of these Terms and that you agree to comply with them. If you do not agree to these Terms, you will not be able to use the Site.

2)   Other terms that may apply to you

These Terms refer to the following additional terms, which also apply to your use of our Site:

a)   Our Privacy Policy - see further under the section ‘How we may use your personal information’

3)   Changes to these Terms

You are responsible for checking the relevant section of this Site for any changes or updates to these Terms. Every time you wish to use our Site, please check these Terms to ensure you understand the Terms that apply at that time. Your continued use of the website constitutes your acceptance of the changes.

4)   We may suspend or withdraw our site

Our Site is made available free of charge. We do not guarantee that our Site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our Site for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms and other applicable terms and conditions and that they comply with them.

5)   Transfer of this agreement

We may transfer our rights and obligations under these Terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.

6)   Account Registration

To fully access the Platform and its features, you may need to create an account. You agree to provide accurate and complete information during the registration process. You are responsible for maintaining the confidentiality of your account credentials and all activities that occur under your account.

7)   Account details

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us. Unless such unauthorised use of the account is the result of gross negligence and / or fraud by Us, you shall not hold Us or any affiliate, undertaking, subsidiary or otherwise connected entity as responsible in any manner.

8)   Job Listings

As a User, you may have the ability to post job listings on the Platform. You agree that all job listings you post will be accurate, lawful, and comply with applicable laws and regulations. You are solely responsible for the content of your job listings and any consequences arising from posting inaccurate or misleading information.

9)   Job Applications

As a User applying for jobs through the Platform, you agree to provide accurate and truthful information in your application materials. Hireroo Ltd is not responsible for the hiring decisions of employers using the Platform. We do not guarantee the accuracy or authenticity of job listings, and we encourage Users to exercise caution and conduct their own due diligence.

10) Use of material on our site

Unless otherwise stated, We own all of the intellectual property rights of the Site. All these intellectual property rights are reserved. All intellectual property rights for material and content on the Site is the property of entities and / or individuals posting such material and content. You may view and download content for caching purposes only, and print pages from the Site for your own personal use, subject to the restrictions set out in these Terms. You are prohibited from using this Site to:

a)   sell, rent or sub-license material from the website;

b)   reproduce, duplicate, copy or otherwise exploit material on this website for a commercial purpose;

c)   edit or attempt to edit or otherwise modify or attempt to modify any material on the Site;

d)   redistribute material from this Site, including republication on another website, except for content specifically and expressly made available for redistribution.

e)   cause damage to the Site or impair the availability or accessibility of the Site;

f)    or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

g)   copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software.

h)   conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this Site or any services provided via or in relation to our Site.

11) Links to other websites

a)   Where our Site contains links to other websites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them.

b)   Views expressed by third parties on their own webpages shall be in no way linked to our views or opinions of Hireroo.com and We are not responsible for websites we link to and shall not be held liable for any such content on external web pages. We have no control over the contents of those websites or resources.

c)   Should you come across any external links that don’t work, we would appreciate if you could report them by following this to info@hireroo.com

12) Viruses and malware

We do not guarantee that our Site will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform to access our Site. You should use your own virus protection software. You must not misuse our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Site, the server on which our Site is stored or any server, computer or database connected to our site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.

13) Linking to our Site

a)   You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our Site in any website that is not owned by you. Our Site must not be framed on any other website, nor may you create a link to any part of our Site other than the home page. We reserve the right to withdraw linking permission without notice.

b)   You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this website without hireroo.com’s express written consent.

14) Terms specific to jobseekers

a)   Our Site serves as an online hub connecting jobseekers, recruiters, and employers. We are not responsible for the recruitment processes or outcomes of jobs listed by other employers or recruiters using the platform. Users of the Site, including jobseekers and employers, are solely responsible for the accuracy, legality, and suitability of job listings, applications, and recruitment decisions made through the Site.

b)   For those employers who engage our services specifically as a recruitment agency, we take an active role in the recruitment process for the roles entrusted to us. In such cases, we are responsible only for presenting candidates according to the criteria specified by the employer. However, the final hiring decisions are made by the employer, and we accept no liability for these decisions or for the management of the recruitment process. Our responsibility is limited to the scope of services agreed upon in our engagement with the employer, and does not extend to any other part of the employer's recruitment processes.

c)   We do not screen or censor any company profiles, curriculum vitae, job descriptions and / or any supporting documents submitted by jobseekers, recruiters and employers.

d)   You agree and accept that the Site does not represent or guarantee the truthfulness, accuracy, or reliability of other user content or any other communication posted by other users, and nor do We endorse any opinions expressed by users of the Site.

e)   You are encouraged to verify any information exchanged over the Site independently.

f)    By submitting your job application and CV on Hireroo.com, you can opt to allow our recruiters to use your profile and application to reach out regarding other potential job opportunities that match your qualifications and interests. This consent can be managed and revoked at any time via your user profile settings.

g)   Your job application and CV will be directed to the employer by Hireroo.com via your profile on Hireroo Ltd. Once your CV is submitted to the employer, your information will be controlled according to the employer’s policies which you are required to accept on submission of your application.

h)   Hireroo.com should not be considered a recruiter or employer and any issues or queries should be directed to the employer.

i)     Any information, CVs or supporting documents submitted by you must be accurate and describe you and your details, work experience and qualifications truthfully. You therefore acknowledge and agree that they are solely responsible for the content and accuracy of any CV or material forwarded to employers.

j)     Hireroo.com is not responsible for and does not guarantee the truthfulness, accuracy, or reliability of information submitted by employers and shall not be held responsible for the outcome of such information.

k)   Hireroo.com cannot guarantee that your applications for vacancies will be successful and/or acknowledged or responded to. It is up to the employer to respond to all applications directly.

l)     Hireroo.com reserves the right to take any action, including action for damages against any User of this website where such User does not abide by and / or adhere to these Terms and / or any other applicable law or regulation.

m)  Hireroo.com shall only have access to jobseekers’ applications in case where support is required

n)   We will only use your personal information as set out in our privacy policy.

15) Terms specific to Employers

·        Our Site serves as an online hub connecting jobseekers, recruiters, and employers. We are not responsible for the recruitment processes or outcomes of jobs listed by other employers or recruiters using the platform. Users of the Site, including jobseekers and employers, are solely responsible for the accuracy, legality, and suitability of job listings, applications, and recruitment decisions made through the Site.

·        For those employers who engage our services specifically as a recruitment agency, we take an active role in the recruitment process for the roles entrusted to us. In such cases, we are responsible only for presenting candidates according to the criteria specified by the employer. However, the final hiring decisions are made by the employer, and we accept no liability for these decisions or for the management of the recruitment process. Our responsibility is limited to the scope of services agreed upon in our engagement with the employer, and does not extend to any other part of the employer's recruitment processes.

·        Hireroo.com shall not be involved and shall be held free and harmless from any dispute and/or action taken, for whatever reason, made by any entity and/or individual making use of this website.

·        We do not screen or censor any company profiles, curriculum vitae, job descriptions and / or any supporting documents submitted by jobseekers, recruiters and / or employers.

·        You agree and accept that the Site does not represent or guarantee the truthfulness, accuracy, or reliability of other user content or any other communication posted by other users, and nor do We endorse any opinions expressed by users of the Site.

·        You are encouraged to verify any information exchanged over the Site independently.

·        Hireroo.com reserves the right to take any action, including action for damages against any User of this website where such User does not abide by and / or adhere to these Terms and / or any other applicable law or regulation.

·        You will be solely responsible for the content uploaded and published on Hireroo.com or on third party job boards via the Site. Any job and company description or information uploaded must be truthful and accurate to your company.

·        Any jobs posted must be genuine, gender-equal, non-discriminatory, and abide by the relevant laws and regulations applicable in Malta. Jobs must not contain:

a)   inaccurate, false, or misleading information;

b)   information which is discriminatory in any form or manner;

c)   include any screening requirement which is not an actual and legal requirement of the job posted;

d)   more than one job or job description in the same advert, unless specifically authorised;

e)   misleading, unreadable, or "hidden" keywords, repeated keywords or keywords that are irrelevant to the vacancy being presented to sell or advertise products or services;

f)    any job which is not based or accessible in Malta.

·        All adverts posted on the Site and affiliated third party job boards and/or websites via the Site, must abide by the Terms and Conditions of each of these individual job boards and/or websites.

·        We and the operator of affiliated third party job boards reserve the right to unilaterally remove any job posting or content from the Site which is deemed to be non-compliant with these Terms. Where such job posting and / or content is removed from the website due to non-compliance with these Terms, no refund shall be issued by Us.

·        Should your account/s on the Site be cancelled for whatsoever reason, any account and company information, billing information and/or saved published or unpublished job advert, shall be retained in accordance with our obligations at law.

·        Any information, curriculum vitae or supporting documents submitted by jobseekers can only be used for the purpose of the job application. Use or misuse of such information out of context, is prohibited. Hireroo.com shall in no way be held liable for any use or misuse of such information.

·        You have the option to re-publish on expiry, subject to an additional charge.

·        You have the right to stop or cancel the advert, however no refund shall be issued by Us.

·        All payments shall be submitted online through a secure gateway. You agree to submit all data required for payment processing to ensure that all information submitted shall be accurate and correct. However, should such a secure gateway encounter any problems over which We have no control, We shall in no way be held liable. Other payment options are available provided payment is made in advance by bank transfer and communicated to Us. Provided however that in the event the Employer uses another authorised payment option, the payment shall be deemed to be received once the funds have been received in the bank account indicated by Us.

·        The service purchased shall not commence unless and until payment has been successfully received.

·        If the Site is down for any reason beyond our reasonable control, no refund, in whole or in part, shall be given. We will do our utmost to ensure the smooth functioning of the services at all times.

·        We shall not be held liable or responsible in any way for the adequacy and/or suitability of the applications received. We are not responsible for and do not guarantee the truthfulness, accuracy, or reliability of information submitted by jobseekers and cannot be held responsible for the outcome of such information.

·        Hireroo.com shall only have access to jobseekers’ applications in cases where support is required.

·        Should your company profile be created by a representative of our team, you must activate their account and accept these Terms by clicking on a link provided via email.

·        We will only use the personal information of your team members and/or your human resources personnel as set out in our privacy policy.

·        How you may use the personal information of jobseekers:

i)     You agree that under these Terms, you and we are separate Data Controllers, and therefore you undertake to comply with all relevant legislation on data protection, including Regulation [EU] 2016/679 (the ‘GDPR’) and Chapter 586 of the Laws of Malta, the Data Protection Act.

ii)    The terms Data Subjects, Data Controller, Data Processor and Personal Data whenever used in these Terms shall have the same meaning as assigned in the GDPR. For the purposes of these Terms, the Personal Data to be shared shall be such information relating to jobseekers for the filling of a job post advertised on the Site.

iii)  You agree that upon access to/receipt of any Personal Data relating to jobseekers from Us, you shall assume the responsibilities of a Data Controller for the purposes of the GDPR and shall remain responsible for ensuring that all uses of the Personal Data are in compliance with all applicable data protection and privacy laws and regulations. Via the ATS, We provide you with the option to upload your company’s privacy policy or use that provided by Us which you will be responsible for upholding once you access a jobseeker's Personal Data.

iv)  You and we agree to provide reasonable assistance, as necessary, to each other to facilitate the handling of any Data Security Breach in an expeditious and compliant manner, as well as the handling of any exercise of Data Subject Rights.

16) Limitation of Liability

a)   TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, Hireroo Ltd SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE PLATFORM, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

17) Severability

If a provision of these Terms is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

18) Entire agreement

These Terms shall constitute the entire agreement between you and Us in relation to your use of this Site, and supersedes all previous agreements in respect of your use of this Site.

19) Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of Malta and any disputes relating to these Terms shall be subject to the jurisdiction of the Courts of Malta.